A: The costs covered by the Grant award may include some or all of the below:
The following costs are not covered by the grant:
A: We can provide you with an “Invitation Letter” upon request, in support of an application for a United States visitor visa. It confirms that as a registered delegate you are invited to attend PyCascades by the Python Software Foundation (PSF) and the PyCascades 2024 committee.
A: If you do not register and attend PyCascades, you will not receive your grant. Please notify the Grants Committee that you cannot attend.
A: The Python Software Foundation Accounting Team (accounting@python.org) will issue an electronic disbursement of funds within 7 business days after the completion of the conference, reimbursement method is provided, and receipts are submitted.
A: The Grant Committee automatically adds a per-diem rate for food for each Grant recipient. Please do not submit meal receipts. For 2024, the US GSA (General Services Administration) set the per-diem rate for Seattle, WA at $79 per day. Per-diems may only cover the days you are attending PyCascades and up to one travel day before and after conference attendance.
A: Yes. The IRS mileage rate includes cost coverage for maintenance and wear and tear on the vehicle. The 2024 IRS mileage rate is $.655 per mile. Please provide a PDF or an image of the mileage for your trip. Please do not submit gas receipts.
A: A reservation confirmation from the hotel may be submitted as a receipt. The reservation confirmation should include the name and address of the hotel/motel/hostel/AirBnB, check-in and check-out dates, number of occupants, and the amount charged per day.
A: Receipts must include the following:
A: You may choose to receive your Grant in one of the following payment methods:
The PSF does not issue funds in cash.
No funds will be disbursed prior to or at the event. Only those that attend the conference, confirm identity in person at the check-in at registration, and have submitted receipts will be reimbursed.
You may choose another person to receive the Grant disbursement on your behalf, but the PSF cannot guarantee that the other person will release the funds to you.
A: The Python Software Foundation will issue disbursement of funds within 7 business days after the completion of the conference, reimbursement method is provided, and receipts are submitted. Incomplete receipts or inaccurate payment information may delay your reimbursement. You must attend the conference in order to receive your travel grant disbursement.
The maximum Grant amount for any individual is $1,500 USD. Please review your travel plans and adjust accordingly to ensure the Grant request amount to be under that amount.